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Job Vacancies – Staff

The Library is inviting applications for the following position:

Assistant Officer (Archives & Special Collections) (Job ID: 4749)

Working in the Archives & Special Collections unit, the appointee will be responsible for archives and records management tasks, including but not limited to preparing file lists; sorting, preserving and shelving archival records in various formats; digitizing archival records; and entering data into different systems and databases. S/He is also expected to provide support to users in retrieving the archival records, support office duties, and carry out other duties as assigned.

Applicants should have at least 5 passes including English (min. Grade C if Syllabus A or level 2 if results were obtained from 2007 onwards) and Chinese in the HKCEE; or 5 subjects, including English Language and Chinese Language, attaining level 2 or above (or equivalent) in the HKDSE, plus at least 1 year of post-qualification work experience, preferably in a university library setting. The ideal candidate should have working knowledge of MS Office applications and Chinese word processing, strong analytical skills, attention to details, proficiency in both written and spoken Chinese and English, ability to work in a team, and be self-motivated. Preference would be given to candidates who have knowledge of and experience in archives and records management. (Duration: 2 years)

Starting salary will be commensurate with qualifications and experience. Fringe benefits including annual leave, medical and dental benefits will be provided. A gratuity will be payable upon successful completion of contract.

Application Procedure

In support of a green work environment, we accept applications submitted online only. To apply, please complete an online application form through the HKUST Careers website ( and return it online to the Human Resources Office on or before Wednesday, 31 July 2019. Applicants will receive an acknowledgement by email upon successful submission. We thank applicants for their interest, but advise that only shortlisted candidates will be notified of the result of the application.

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last modified 11 July 2019