HKUST Library Collections

Records of the University Administrative Committee

An inventory of Record Group 3.6


Collection Summary
Title:	Records of the University Administrative Committee,
Dates:	1992-
Origination:	Hong Kong University of Science and Technology. University Administrative Committee
Abstract:	The records consist of the minutes and agendas of UAC meetings dating from 1992; and correspondence, memoranda, status reports, and other materials documenting the meetings of the University Administrative Committee.
Quantity:	5.42 linear feet of textual materials
Identification:	rg3.6

Administrative History

The University Administrative Committee (UAC) is an advisory body formed by and answerable to the President of the University, which assumed the functions previously undertaken by the University Cabinet. The Committee first met on 3 March 1992. The UAC is composed of the President, Vice-Presidents, and Deans; two persons nominated by the Senate, one as a liaison and one as a full-member; and the directors of the Finance Office, the Research Centre, and the Planning and Coordination Office. The Committee reviews University policies and procedures, the allocation of resources, the long-range plans for the institution, and deliberates about other matters on which the President may require advice; it also serves to disseminate information about University policies and initiatives throughout the institution.

Most of the documents in this record group can be searched and viewed in the Digital University Archives. Related materials can be found in the Records of the University Cabinet.

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Provenance Note

These UAC meeting records were transferred to the Archives from the Office of the Vice-President for Academic Affairs, except the records of 1992 to 1996, which were from the Office of Academic Program Administration, then secretariat of the UAC.

The records of UAC Committee on Research Infrastructure were transferred from the Office of the Vice-President for Research and Development.

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Scope and Contents

The records consist of the minutes and agendas of UAC meetings and sub-committees; and papers, correspondence, memoranda, status reports, and other materials documenting the meetings.

These records provide an overview of the administration of the University and provide information on a wide variety of issues such as, staff performance appraisals, development of research units, management of sports facilities and student amenities, and the use of functional titles at the University.

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Restrictions

Restrictions on Access

Except for pubications and other materials clearly intended for public circulation, administrative files are closed to public access for twenty-five years. Records containing personal data are closed for seventy-five years.

Staff Access

Most of the documents in this record group can be searched and viewed by authorized staff in the Digital University Archives.

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Index Terms

This record group is indexed under the following headings in the HKUST Library Catalog. Researchers wishing to find related materials should search the catalog under these controlled access subject terms.

Organizations:

Hong Kong University of Science and Technology -- Administration -- History -- Sources

Hong Kong University of Science and Technology -- Archives

Hong Kong University of Science and Technology -- Planning -- History -- Sources

Topical Terms:

Universities and colleges -- China -- Hong Kong -- Administration

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Detailed Description


Series 1. Records of UAC Meetings, 1992-
		Arranged chronologically.
		The records consist of the minutes of and agendas for UAC meetings dating from 1992; and correspondence, memoranda, status reports, and other materials documenting the meetings of the University Administrative Committee.
		These records provide an overview of the administration of the University and provide information on a wide variety of issues such as, leave passage regulations, staff performance appraisals, further development of the campus site, management of sports facilities and student amenities, and the use of functional titles at the University. They contain fairly detailed summaries of budget planning, of significant changes in administrative structures and processes, and of agreements with other academic institutions.


Series 2. Records of Sub-committee on Continuing and Professional Education, 1995-
		Arranged chronologically.
		The sub-committee, established in 1995 and re-constituted in 1998, is responsible for general planning of continuing and professional education at the University level, giving advice on long term strategic issues, and approval of program curriculum and assessment of programs.
		Records in this series consist of agendas, papers and minutes of committee meetings. These records provide information on the operation of continuing education units, such as College of Lifelong Learning, and development of self-financed programs and award bearing programs.


Series 3. Records of UAC Committee on Research Infrastructure, 1997-
		Arranged chronologically.
		This standing committee was established in 1997 to deal with reserach-related issues. Its responsibilities are to make recommendations to UAC for the enhancement of HKUST's research infrasturcture, pursue research initiatives, review operations of research units, and examine research-related policies and procedures.
		Records in this series consist of minutes of and agendas for committee meetings. They also include papers, reports and correspondences. These records provide information on establishment and reorganization, staffing and funding of research units, and issues relating to UGC Areas of Excellence scheme.