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Achievements

Alma-Primo - Shared Integrated Library System

Alma-Primo – Shared Integrated Library System

Alma and Primo, the two parts of the Shared Integrated Library System went live on July 17, 2017.

The new system manages the print and electronic collections of eight JULAC libraries with 18 million bibliographic records serves 380,000+ users.

  • Recognized as of highest quality among JULAC, HKUST’s Library’s cataloging records were first loaded into the new shared system.
  • Our staff led 3 out of 7 functional working groups.
  • We hosted all 3 JULAC project staff in our Library

2016 - 2017

E-Journal & E-Book Use Increases

E-Journal & E-Book Use Increases

For a third year in a row, e-resource use has increased.

  • E-journal use showed a sharp increase of 32% (236 article downloads per FTE)
  • E-book use climbed 2% in 2016 (77 chapter downloads per FTE)

Overall, HKUST Library patrons used more than 3 million articles and almost 1 million e-chapters.

2016 - 2017

Course Enhancement Funds for Information Literacy

Course Enhancement Funds for Information Literacy

The Course Enhancement Funds (CEFs), each of $15,000, are an important component of the JULAC IL Project (2015-18).

In 2016-17, instruction librarians, collaborated with faculty across all four schools, to plan and implement four CEFs. Librarians and faculty members worked to develop students’ information literacy skills by collaborating in creating assignments, instruction, and assessing student work.

The CEFs also included a demonstration and celebration of student learning and achievement via mini-conference and awards.

  • CHEM 4689 – Chemistry Capstone Research I
  • CENG 4970 – Introduction to Research in Chemical and Bimolecular Engineering
  • MGMT 2110 – Organizational Behavior
  • HUMA 3250 – Independent Cinema in Contemporary China

2016 - 2017

Scholarly Publications Database (SPD) Use Increases

Scholarly Publications Database (SPD) Use Increases

The use of the Scholarly Publications Database (SPD), which showcases the research output of the University, registered a 30% increase with 1.78 million page views recorded in 2016-17.

SPD has become the core database for various systems and projects in the campus, including the newly revamped Research Output System (ROS), Faculty Analytics and Statistical Tool (FAST), initiatives, and the upcoming Faculty Profile publication. A range of systems work was conducted to support these projects.

  • Large-scale data schema revision and content management system enhancement
  • Development of automation tools for data cleansing
  • ORCID ID batch creation
  • System work to support Research Office’s RGC/UGC annual submission
  • Enhancing SPD APIs to feed data to third party systems; integrating SIS (student) and HRMS (staff) data feeds to SPD
  • Design of the new ROS interface and input templates

2016 - 2017

Extended Roving Services

Extended Roving Services

Access Services provided roving training to more staff and students in January 2017. Altogether 22 colleagues participated in roving services in spring 2017 with addition to 4 student rovers offering services during weekends. 7,175 transactions were yielded to offer proactive and timely assistance to users during 193 roving days.

Questions asked and answered by Rovers now make up the majority (57%) and increased overall questions asked and answered across the Library from 8,538 in 2015-16 to 12,648 in 2016-17.

2016 - 2017

New Digital Collections

New Digital Collections

Two digital collections were developed and added to the Rare & Special e-Zone.

The Library assigned DOIs to these digital objects so that they all have a permanent identifier that facilitates visibility and accessibility

2016 - 2017

E-Discovery Week 2017

E-Discovery Week 2017

The Library’s E-Discovery Week was organized to encourage users to learn about quality subscribed library e-resources and inspired them to use authoritative e-resources for research and generated positive feedback.

Over 150 staff and students took part in the twelve E-Resources Training Workshops. The E-Discovery Challenge on February 22nd and 23rd attracted over 600 participants to take the quizzes and visit our exhibition booths

  • 100% respondents agreed that they learn more library e-resources via this event.
  • 78% agreed they would use more library e-resources for research and study.
  • 72% of them agreed that the resources learned in this event were useful for their research and study.

2016 - 2017

6 New Exhibitions

6 New Exhibitions

To nurture students’ artistic awareness and appreciation of art and culture, the Library hosted 6 exhibitions in 2016-17. Over 365 participants joined the guided tours and talks organised for these Exhibitions. The exhibitions were highly valued by the University community. Some of them also supported the academic curricula of University courses. These exhibitions were:

  • From Canton Trade to Colonial Hong Kong: The Pearl River Delta before and after the Opium War (June to Nov 2017)
  • Where Time Turns Black: A Photo Exhibition by Agnes Ku (May – July 2017)
  • Chinese Wartime Science through the Lens of Joseph Needham (March – May 2017)
  • Sha Fei: A Humanist Photographer at War (1912-1950) (March – May 2017)
  • Re-creating Masterpieces: A Closer Look at Song, Yuan & Ming Paintings (Feb – June 2017)
  • Tartary from Marco Polo to the Enlightenment Maps of Eastern Central Asia from the 16th to 18th Century (May – Dec 2016)

2016 - 2017

6 Book Talks

6 Book Talks

More than 560 book lovers joined the six book talks. Over 90.1% (155/172) survey respondents said they “strongly enjoyed” or “enjoyed” the events. The book talks were:

  • The Making of an Economic Superpower: Unlocking China’s Secret of Rapid Industrialization by Dr Yi WEN (May 4, 2017 )
  • 迷宫:敘述蛇道上的夢幻與現實 by Prof. Lianke YAN (March 29, 2017)
  • 誰把爛泥扶上壁 – 你所不知的香港建築故事 by Prof. Raymond Fun (March 7, 2017)
  • – 想走 · 就走 by Mr. Sam Kwok (Feb 17, 2017)
  • The Meaning of Wealth: A Scholar’s Pursuit in 3 Books by Prof. Billy So (Oct 6, 2016)
  • 1849 日出日落: 企業家眼中的中國、香港與英國 by 甄子明; (Sept 22, 2016)

2016 - 2017

2015-16 Library Annual Report Well Received

2015-16 Library Annual Report Well Received

The Library again received positive feedback from CTLQ on its 2015-16 Annual Report on Teaching and Learning.

The Committee was pleased with the overall quality of the Annual Reports and congratulated the Report authors for their conscientious efforts, particularly in identifying areas of concern or areas for improvement through self-reflection and stakeholder feedback, with thorough discussions. In particular… [the] Library [and other units] had substantiated their discussions with appropriate Action Plans (indicating breakdown tasks, timelines and responsibilities).”

The Library was also commendable in its quality assurance mechanisms and processes, major initiatives, external inputs, and benchmarking data. Several good practices were also noted

2016 - 2017

best in class award

Library Website Wins Award

best in class award

Library Website Wins Award

The new Library website was rolled out in August 2016, with massive content migration completed in that summer. It replaced our 20 years old in-house developed library website system with a completely new look and design. The website was so well developed, it was granted the Best in Class Award in the 2017 Interactive Media Awards competition, indicating that the project had met and surpassed the standards of excellence, and the website had met strict guidelines in all areas – an achievement that only a small fraction of sites in the competition could obtain.

2016 - 2017

image of 25th anniversary exhibition "Transforming Lives" invitation card

25th Anniversary Exhibition

image of 25th anniversary exhibition "Transforming Lives" invitation card

25th Anniversary Exhibition – Transforming Lives

As one of the favorite spots on campus, the Library provides HKUST staff and student an enriched learning environment for personal development. Among the  28 activities organized this year, “Transforming Lives: An Exhibition for HKUST 25th Anniversary” was the most ambitious. Celebrating 25 years of HKUST history and achievement,  the Library and the Publishing Technology Centre (PTC) created ithis multimedia exhibition with the help of many  individuals and units at HKUST.

To celebrate the 25th Anniversary, the Library also created 6 videos that have been featured on the University E-Board and other places throughout this milestone year.

HKUST, Our Story

 

2015 - 2016

newly installed ground floor gate

New Entrance Gate & Card Access Policy

newly installed ground floor gate

New Entrance Gate Installed & Card Access Policy Implemented

Due to strong demand and keen competition for limited study space, the Library reviewed and revised its access policy. After installing new entry gates on the Library’s Ground Floor,  the new access policy was implemented on May 9, 2016.  The Library hopes this will help maintain a high quality and pleasant learning and research  environment. and will  prevent over-straining of Library’s space and services.

The new policy requires card access at all times. In order to keep the traditional spirit of “open door”, regulated open access is allowed during summertime and term breaks. User feedback was understanding and generally favorable.

2015 - 2016

Photo of bowl of candy with a label of a Totoro image with "Learning is Sweet" slogan

Thousands Attend Library Instruction Sessions

Photo of bowl of candy with a label of a Totoro image with "Learning is Sweet" slogan

Thousands Attend Library Instruction Sessions – Most Collaborative

In 2015-16, we gave  281 sessions to 7,966 attendees for face-to-face instruction, mostly via continued our collaboration with the Center for Language Education (CLE) and other Departments to develop Information Literacy among HKUST students and staff.

Blended and e-learning continue to be important elements in the Library’s information literacy work. This year, the Library’s 54 e-learning videos and games were accessed   27,662; while the Library’s 179 guides  were viewed 149,974 times, with 4 of the guides created for the sessions for the CLE collaborations (LANG 1002, LANG 2010, LANG 2030, and LANG 2070)  among the top 10.

2015 - 2016

close-up photo of a public work station on LG3

40+ Library Public Stations Migrated to ITSC Virtualization Platform

close-up photo of a public work station on LG3

40+ Public Searching Computers Migrated to ITSC’s Virtualization Platform

In collaboration with ITSC, systems staff successfully migrated over 40 public searching computers to run on ITSC’s virtualization platform known as VDI (Virtual Desktop Infrastructure).

This exercise greatly streamlined operations in management software deployment and security updates. Working closely with ITSC, systems staff members are also doing a study to evaluate the feasibility of migrating Information Common computers to the VDI platform.

2015 - 2016

Image of the banner for the conference in June 2016 " Academic Librarian 4 Sustainable Academic Libraries: Now and Beyond"

AL4 Conference – Sustainable Academic Libraries: Now and Beyond

Image of the banner for the conference in June 2016 " Academic Librarian 4 Sustainable Academic Libraries: Now and Beyond"

Academic Librarian 4 – Sustainable Academic Libraries: Now and Beyond

HKUST Library and CUHK Library jointly organized a two-day international conference on 2-3 June 2016, held  at HKUST. AL4 “Sustainable Academic Libraries: Now and Beyond” addressed issues of sustainability pertaining to academic libraries, such as:

  • How do academic libraries drive sustainability in their innovations and day-to-day operations?
  • What are the best practices and emerging trends that help save the environment for posterity while fulfilling at optimal efficiency the current and future needs of library users?
  • What are the obstacles or breakthroughs in advancing these goals?

Over 300 people from across the globe attended. AL4 was designed to be a green event, and since then, other units at HKUST have inquired about its practices, hopefully leading to more green conferences here and elsewhere.

2015 - 2016

JULAC Banner

JULAC Starts to Implement Shared Integrated Library System

JULAC Banner

JULAC Starts to Implement Shared Integrated Library System

This large scale Integrated Library System (ILS) implementation project involves migrating eight separately hosted systems in JULAC libraries to a next generation shared system running centrally in “the cloud”.

The Library actively participated in the tendering and evaluation exercise, and heavily engaged in writing the Request for Proposal (RFP) document and contract reviews.

The tender was awarded to Ex Libris in April 2016 for its Alma/Primo solution. Implementation has begun, with the target to go live in July 2017. JULAC has obtained support from HUCOM to fund two positions hired for this project.

HKUST Library will host  three new JULAC staff for this project, including the Implementation Manager, the Change Manager, and an Executive Officer.

2015 - 2016